Agency Workflow Automation System
End-to-end n8n automation for a digital agency — from lead capture to project delivery, reducing manual overhead by 70%.
The Challenge
A digital agency was spending 30+ hours per week on manual coordination: chasing leads, creating project folders, sending status updates, and compiling reports. This was slowing delivery and burning team bandwidth.
The Approach
Mapped every manual touchpoint across the lead-to-delivery pipeline. Identified 12 discrete automation opportunities. Built a phased roadmap prioritizing highest time-cost processes first.
The Solution
Deployed a multi-stage n8n automation that triggers on new leads (from form/email), creates CRM records in Supabase, spins up project folders, sends branded onboarding sequences via WhatsApp, and compiles weekly status reports automatically.
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